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How do I organize my website images, documents, and pages in the CMS?

Prior to building your website, consider attending the advanced training session, CMS 120: Introduction to Building a Website. This course will cover basic website design principles and overall organization. For more on this course please visit CMS 120: Introduction to Building a Website.

Like the organization features on your computer (Windows Explorer or Finder), the CMS allows you to create folders for your website files in order to create a clean, organized file tree structure. You could dump all of your images, web pages, and documents into your website shell, but this will get confusing as your website grows.

Website Root

Let’s begin with the root of your website. When you website is created, Web and Digital Communications will set up a website shell. This is the root of your site and will contain a set of control files with index.pcf being the homepage for your website:

  • _contact.inc
  • _props.pcf
  • _sidenav.inc
  • index.pcf

To access this largest component of the website, simply log in using the Direct Edit link on your web page. The Page view will show you the files in your website shell.

 

New Pages

You will probably want to add more pages to your website in addition to the home page. Think about this like writing a book. New web pages should be organized as you would chapters in a book. To achieve this, place related pages into a single site section. Imagine your website is dedicated to Agricultural Research. You would like to add a web page on the Bozeman Agricultural Research and Teaching (BART) Farm. This would include one web page on the farm and several other pages dedicated to particular projects going on at the farm. Rather than create all of these new pages in the website shell, create a new site section.

This new site section will contain a set of control files and you may use the new index.pcf file as your BART Farm homepage. Add additional BART Farm-related web pages to the bart_farm site section.

Continue using site sections for each of your additional web page topics.

 

Images

So far your file tree structure is text-based. Each site section contains an index.pcf file that resembles a Word document and you have added new web pages to the necessary site sections. Let’s discuss how to organize images on your site.

Return to the root of your site and create a folder. Name it images. Within this folder you may create sub folders and name them accordingly. Following the above example, one sub folder should probably be named bart_farm.

 

Organizing your website in this way will help you and other website content managers locate and access files. It also keeps the URLs organized, making for a better user experience.

 

For help on creating new web pages, site sections, or folders, visit How do I create a new web page?

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